For most poeple, document scanning is the process of converting a paper document to a standard image file (Jpeg, Tiff, gif or PNG) or PDF file. In today’s digital world, scanning technologies have been developed to enhance document digitalization tasks and make the process of scanning and archiving documents fast, easy and efficient! You’ll find below 5 expert scanning tips you should use!
Scanning to editable Word files to save time while retyping text
Use Readiris 15 to scan document to a fully editable Microsoft Word files without having to retype one single line of text. Moreover, Readiris 15 recreates the original document’s layout for you!.
Readiris 15 automatically recognizes the text and layout from an image, a PDF or a scanned document and turns it into an editable digital file (Word, Excel, PDF, HTML, TXT, ePub, etc.)
Scanning to searchable PDF to easily retrieved archived documents
Readiris 15 features a large set of PDF editing tools to help you accomplish everyday tasks. Within PDF files, it allows you to create, add, merge, delete, edit, rotate, compress, sign or straighten pages.
Searchable PDF format was made for those who don’t like to search for information amongst piles of paper documents. This format looks exactly the same as the original image document while adding a text layer ready to be searched and indexed.
Scanning all your documents at once using smart separators
Document separation tools are made for those who want to convert multiple documents in a single batch. This feature will let you add a separator like a blank page or a barcode between each document to tell the OCR software to create different output files from a single batch of documents.
Convert large batches of documents at high speed using batch mode of Readiris Corporate 15. This feature will reduce document processing times by splitting tasks over a multi-core workflow. If you have large multi-page documents to process, Readiris Corporate 15 is the right tool for you.
Ease your scanning tasks by defining automatic processes
Readiris 15 can monitor specific folders on a local drive, network or FTP server and automatically process any document placed in this specific location, either manually or by any type of network scanner such as an MFP. These folders can also be setup to process dedicated document workflows. Depending on the folder you choose, you can assign different output locations, formats or settings for the documents being processed.
Build your own digital document management system
We all have tons of paper documents that need to be filed and archived. From paper receipts to letters, contracts, invoices or user guides, all these documents must be safely stored. Instead of spending endless hours filing these documents in bulky blinders, you could start using Readiris to help you create a digital document management system!